About Kinetic

At Kinetic we’re redefining operational excellence in higher education, conferencing, and events. As the leading provider of software solutions for student accommodation, event management, catering, and residential services, we help institutions streamline operations, elevate customer experiences, and unlock their full potential.

With over 25 years of experience and trusted by more than 350 institutions worldwide, our software empowers universities and venues to run smarter, faster, and more collaboratively. From bustling campuses to dynamic corporate environments, our technology adapts to the rhythm of each organisation — helping them thrive in a fast-changing world.

But we’re more than just software. We’re a team of passionate problem-solvers, innovators, and collaborators who care deeply about our customers and each other. Our culture is built on empowerment, community, and continuous growth. We believe in giving people the tools, support, and freedom to do their best work — and have fun while doing it.

Joining Kinetic means being part of a purpose-driven business where your ideas matter, your development is supported, and your impact is real. If you’re ready to help shape the future of operational technology in education and events, we’d love to meet you.

The Role

The Project Administrator is responsible for providing comprehensive administrative support to ensure the efficient delivery of projects within the Professional Services team. This role encompasses managing administrative tasks, enhancing project management processes, coordinating with internal and external stakeholders, and supporting the implementation and maintenance of project management systems.

What You’ll Be Doing

• Maintain project schedules, track milestones, and update status reports.

• Coordinate meetings, document minutes, and follow up on action items.

• Oversee project documentation, ensuring accuracy and accessibility.

• Review and enhance project management methodologies, workflows, and best practices.

• Monitor project performance metrics and support process improvements.

• Facilitate communication among project teams, stakeholders, and external partners.

• Prepare and distribute project reports, dashboards, and summaries.

• Track resource allocation and coordinate procurement of project-related materials and services.

• Ensure compliance with policies, regulatory requirements, and quality standards.

• Assist in project reviews to maintain quality and mitigate risks.

What You’ll Bring

• Demonstrated experience in project administration or a related role.

• Exceptional organisational and multitasking skills.

• Strong written and verbal communication abilities.

• Analytical mindset with a focus on improving processes and workflows.

• Proactive problem-solving and process improvement capabilities.

• Strong attention to detail and a commitment to accuracy.

• Collaborative and team-oriented approach to work.

• Ability to manage deadlines and deliver high-quality outcomes.

Benefits & Perks

At Kinetic, we believe work should come with rewards that make a real difference. Here’s just a taste of what you can expect when you join us:

• 25 days holiday (plus bank holidays) - with extra days the longer you’re with us

• Two paid wellbeing days each year, with a budget to enjoy some time out with someone important to you

• Enhanced pension contributions to support your future

• Two paid days a year to give back through volunteering, charity work, or sustainability projects with our Green Team

• Salary sacrifice schemes for electric vehicles and cycle-to-work

• 24/7 access to our Employee Assistance Programme for confidential advice and support

• A full annual health check to keep you at your best

• A flexible benefits platform - from life assurance and learning opportunities to retail discounts and cinema tickets

• A genuine people-first culture where your growth and wellbeing come first

• Performance-related bonus scheme to reward your contribution

• Regular socials - from team get-togethers to all-company celebrations, with each department owning a budget for their events

• The opportunity to attend group conferences, away days and learning forums both in the UK and abroad - network with other talent

We’ve created a welcoming office environment, with well-stocked kitchens offering free breakfast, fresh fruit, hot and cold drinks, and a range of tuck shop goodies to keep you fuelled throughout the day.

Kinetic is an equal opportunity employer, fostering diversity and committed to creating an inclusive environment for all employees.